• All payments can be paid by credit card online or by mailing a check.
• Prior to February 1, reservations are secured by paying a 20% first payment for each participant. Then an additional 20% second payment for each participant is due by February 1.
• From February 1 to April 30, reservations are secured by paying a 40% payment.
• Final payment is due on May 1 for all camp sessions.
• If the second payment or final balance are not paid and you do not contact us in advance to make other arrangements, the registration system will automatically charge your billing method on file on February 1 or May 1, including an added online payment processing fee.
• All online payments include an added online payment processing fee of 2.9% 
• You may make additional payments on your balance at any time by mailing a check or money order to Passport, Inc., 3421 Sierra Drive, Birmingham, AL 35216. Clearly mark on your check your group’s camp location and session dates.

• All registration adjustments should be made online prior to each payment deadline, namely February 1 and May 1. 
• Group cancellations must be made in writing via e-mail to reg@passportcamps.org.
• Additions can be made at any time as long as space is available.
• All payments are nonrefundable. 
• Spaces may not be given to another group or traded between groups.

If a session is full or there is not enough space for an entire group, the Group Leader may add their group or additional participants to a wait list by sending that request to reg@passportcamps.org or calling 1-800-769-0210. If an entire group is on the waitlist, we highly recommend registering for another available session. Should space become available, Passport will contact the Group Leader before making any changes. Although we attempt to make decisions about wait lists as early as possible, space may not become available until well after final payments are due or even in the weeks leading up to a session. Wait list decisions are always at the discretion of Passport, who desires the best experience for all attendees.

• The ratio in each group must be at least 1 adult per 6 students of the same gender for Youth camps, and 1 adult per 5 students of the same gender for Kids camps.
• At youth camps, students must have completed grades 6 through 12 for that summer and adults must be at least 20 years old and out of high school at least 1 year.
• At kids camps, campers must have completed grades 3 through 6 and at least one adult of each gender must be at least 20 years old and out of high school at least 1 year. Younger chaperones may attend, but should have completed at least 11th grade.
• All adults driving during sessions must be at least 21 years old.
• The Group Leader is the lead adult and will be responsible for the registration and participants.

Passport requires that every adult attending a session with your group have a background check completed through the church’s normal screening process within the last 3 years (or within the last year if attending a camp in Texas). If your church does not perform background checks for volunteers, here are some services to get you started:

• fadv.com
• praesidiuminc.com

Passport, Inc.’s policy regarding Adult/Minor Rooming requires that an adult cannot sleep in the same room alone with a minor unless that adult is the parent or legal guardian of the minor. In cabins or other lodging where there are multiple beds, Passport will arrange for at least two adults who are not married or related to stay with multiple minors. This may occasionally require placing more than one group in a shared space. If there are separate bedrooms, an adult will be given their own room or may share with another adult.

In the event that your group’s policy is stricter than this, Passport, Inc. will follow your policy to the best of our ability; however, it is the Group Leader’s responsibility to make specific rooming issues known to Passport in writing prior to the date final payment is due so that we can plan adequately. This may be done through the Special Attention box on the Group Information page when you modify your registration online. You may also email your request to us at reg@passportcamps.org. Special rooming issues can usually be accommodated, although in some instances, this may require additional costs based on single room charges from our host facilities.

On occasion groups may need to have special, non-participating guests attend camp with them. Although participants should always be registered with the group, you can request for others to join you at camp even if they are not participating. These requests must be made by email to reg@passportcamps.org or calling 1-800-769-0210 by May 1. A national office staff member will discuss the expectations and accommodations with the Group Leader in addition to any fees that may be added.

Some of these situations may include:

• Babies and young children: For chaperones who need to bring babies or young children under camper age to camp, please contact reg@passportcamps.org to discuss the specific guidelines, expectations, and any additional fees.
• Pastors and other non-participating adults: For pastors or other adults who wish to visit camp or a portion of a camp session, please contact Passport so that we can discuss options with you.
• All adults at camp, participating or not, must be included in the chaperone screening process.